Two ways to create a mail merge: "Why SmartDocuments offers two modules for mail merges ..."

Mass mailings are part of everyday life in many organizations. Whether for notices, invitations or information letters. But not all mass mailings are the same. That’s why SmartDocuments offers two specialized modules that optimally cover different requirements:

Multiple Document Output (Mass Mailings)

What are mass mailings?

Mass mailings are personalized documents that are automatically generated from a template and a data source. They enable the efficient creation of many individual letters, each with customized content such as names, addresses, or specific information.

Data basis for creating mass mailings:

• Data source via Excel file
• Data source via database

Typical use cases:

• Citizen communication in administration
• Invitations to events
• Sending notices or forms
• Automated correspondence in customer service
• and much more

The mail merge creation can be done either by generating a ZIP file in which each individual document is stored separately, or by creating a single document – for example as a PDF, Word, or XML file – that combines all individual documents.

Advantages:

• Time savings through automation
• Uniform layout and corporate design
• Minimization of error sources
• High scalability for mass mailings